Purpose
This page is intended to outline the best practices for project management.
Application
For any given project, the project manager should adhere to the best practices for project management.
1. Establishing Project Foundations
When managing a project, several factors must be considered. Establish the project scope, timeline, and allotted hours for the budget and team members who should be responsible. Ensure key information for the team is established within the project, preferably in a Notebook for easy reference.
2. Meeting Strategy & Coordination
Decide whether an onboarding or kick-off meeting is required to establish communication with the team/client and schedule these, if applicable.
3. Defining Deadline & Accountabilities
Once these factors have been determined, the rest of the project deadlines and accountabilities can be assigned in Teamwork. This step is crucial, as tasks without deadlines appear at the bottom of the My Work view, and team members may miss deadlines if they are unaware. Please see the tips below on how long different types of projects "should" take.
4. Monitor Progress
As a project is running, check with the team members regularly to assess for roadblocks and help them manage priorities. Review all deadlines in your My Work view to evaluate how all projects fit together in terms of due dates and project priority.
5. Task Completion & Client communication
Make sure tasks are checked off as they are completed, and constantly update the project with any client communications or files that come in.
6. Project Finalizing & Invoicing
Once the team has completed a project, send it to the client for final review and invoice as necessary. For website projects, do final cost breakdown calculations and post them in the Project Scope notebook.
Estimated Project Timelines:
- Small Website (3 pages or less): 6-8 weeks
- Large Website (4 pages or more): 10-12 weeks
- Google and Facebook Ads: Running within 1 week
- SEO Makeover: 2 weeks
- Graphic Design: 48 hours- 3 weeks, depending on the scope
- Multi-media Edits: Within 48 hours
Please note that all timelines are subject to timely client responses.
For more information on project management best practices, click here.